Newcastle and Hunter Valley Folk Club inc.

Guidelines for Concerts and Sessions at the Newcastle & Hunter Valley Folk Club

"Etiquette".

For: Concerts, House Concerts, Sessions, Blackboard Sessions, Come-all-ye Sessions, Open Muso’s sessions, Fireside Sessions and at SessionFest.

These notes have been prepared to assist with peoples’ enjoyment and understanding of the way things are currently done at our Folk Club. It has been written in response to enquiries we have received in this regard. Generally speaking, if it is a Concert the performer has the floor and can invite people to join in if they choose. If it is a Session, the performer at the time has the lead but people can join in as long as they respect the performers lead, version and turn.

ORGANISED CONCERTS, HOUSE CONCERTS AND ‘CLUB NIGHT’ CONCERT EVENTS

Generally these events have an MC and the actual performance is not participatory. We don’t join in the performance unless invited to do so and this usually just means the chorus only. Where invited, harmonies are often appreciated but please don’t sing or play louder than the performer. A house concert is an intimate way to enjoy a performer. With only limited places, it is an opportunity to be up close and personal with the artists but please respect the owners’ house, personal property and space, as well as that of other members of the audience.

SESSIONS

 Sessions are usually participatory in a ‘take your turn around the circle’ style of event, however they don’t normally have an MC. Please don’t drown out the lead player or singer, or impose your own version on the way the music is being played or sung if you are not leading the piece being performed. A person who is next in the circle may choose not to participate but can request someone in the circle to sing or play in their stead, either so that they can join in or have something they like performed. When this happens, the next performance should come from the next person in the circle from the one who made the request.

BLACKBOARD SESSIONS

A blackboard session event is usually MC’d where a performance time is allotted, and each performer is given a nominated start time for a specified period of performance. It will often be 15 minutes or 3 songs but this can vary according to the MC. The performance order will usually be written, having been recorded in advance, where performers choose their desired time slot. They can be participatory or non participatory, depending on the MC or the performer whose turn it is, or whether the particular event is a formal or informal one. Where the audience is invited to join in, remember to respect the fact that it is this performers turn and participate reservedly. Participation is usually just in the chorus.

COME-ALL-YE SESSION EVENTS

Performances at Come-All-Ye Sessions are always participatory unless the performer whose turn it is requests otherwise and often feature chorus songs for people to sing along with. They are often lead by an MC who will ensure that everyone gets a go so please respect the version being performed. Come All Ye Sessions are usually a ‘take it in turns around the circle’ event although people may choose not to participate but remain a member of the audience.

OPEN MUSO’S SESSIONS

Open Music Sessions are usually a general free-for-all, usually have no MC and mostly apply to the playing of tunes. This is the type of event that one might find in the bar at the National Folk Festival. It is often a jump in when there is a break in the music between tunes situation, where you start the next tune and every one will then join in with what you are playing.

FIRESIDE SESSIONS

Fireside session is usually one where people may contribute (jump in) with a song or tune whenever a gap in performance occurs. There is no MC and whilst it often goes around the circle, the idea is for those who want to perform to do so whilst the others remain audience (and try to keep warm). It is generally a Come All Ye type session where everyone may join in at any time unless it is requested otherwise.

AT SESSIONFEST

Where there is a ‘structured event’ at SessionFest, (eg blackboard concert or theme concert etc,) please participate where possible. If however, you chose not to be part of one of the few structured events, please ensure that your sessioning does not interfere in any way with those events OR other people’s sessioning. The wishes of the many must outweigh the wishes of the few sometimes. People with loud instruments such as accordions and percussion items etc, please show consideration for fellow sessioners by playing reservedly, OR far enough away from other sessions to ensure it won’t interfere with the enjoyment of others.

POINTS TO REMEMBER

• If unsure about the etiquette at any event, please check with an organiser or a local to such an event.
• Please give special encouragement to newcomers and first-timers.
• Playing and singing in the correct key is preferred. If you are unsure of the key, ask someone or simply watch or listen until you get the hang of it before joining in.
• Remember no-one likes a performance hog!
• We try to avoid performing a piece that is part of someone else’s usual repertoire - ie we don't sing the song they are most well known for if we can help it but there is a bit of lee-way there. (It is a bit hard if you don't know the group of regulars so sometimes it is best to ask if anyone knows the piece you want to perform and if anyone minds if you do it.)
• We request that people with loud instruments show consideration for quieter instrumentalists during performances.
• Please try and stay within the various folk genre when you are at a Folk event.
• Except for some concerts, backing tapes and electronic instruments are usually not appreciated as these are generally acoustic events.
• Please avoid talking during ‘performances’ or at least do it out of earshot of the performer and audience.
• If you feel that someone is crossing any usual etiquette boundaries, please let them know quietly and respectfully. We are all here to have a good time.
• Please try and remember to switch off your mobile phones at organised events, particularly during concert performances.

NEWCASTLE & HUNTER VALLEY FOLK CLUB INC

GUIDELINES ON HOW THE CLUB CHOOSES ITS PERFORMERS FOR FOLK CLUB NIGHTS AND EVENTS

The Folk Club gets a large number of enquiries from people wishing to perform on our Club nights and events. These enquiries come via word of mouth, email, website enquiry, letter and telephone calls.  In fact, we get far more requests than we could ever possibly accommodate.

In the past, Folk Club Bookings Officers approached performers, particularly locals, to provide the entertainment for members.  There was a period when fewer locals were available and the Club needed to look further afield for its performers.  The result of this has been that for a long time now the Club has not needed to approach performers but has chosen them from those who have contacted the Club to request a gig.  The exception to this is when a support act is required.  The Bookings Officer may then approach a performer/s directly.

Occasionally the Bookings Officer may see an act in the course of their travels to festivals, other Clubs and events, that they consider is worthwhile and different to what is generally showcased at our Club. In these circumstances the Bookings Officer may approach a performer/s directly.  Also, if a member has requested a particular performer/s be considered or if someone recommends a particular performer/s, then again, a direct approach may be made.  There are some performers that may be asked to return more often due to their popularity with our members.

On top of our usual Club nights we hold an average of 4 'bush' dances spread throughout the year.  The Club also holds an occasional additional event such as a special concert or house concert for touring artists when members get behind the event and help to run it.  Our annual festival 'Sessionfest' is a 'no paid performers - no festival fee' event.  It is a genuine session style event where the audience are also the performers.

The decisions about who gets to perform at our Club nights and events are made by the whole Committee following input and recommendation from the Bookings Officer.

The current payment arrangement is that we pay 80% of the (net) door take, ie after all Club night/event related expenses have been paid.  These expenses include the rent, the provision of sound equipment and the Support Act, who is generally paid $50 or the performer/s are granted one year's complimentary membership to our Club.  These payments are considered to be the regular expenses paid from the door take before the Main Act payment is calculated.   [Performers are often able to supplement their income  with CD sales where applicable.]  The remaining 20% is retained by the Club to assist in covering the costs of Insurance, our newsletter and advertising expenses etc.

Other income such as canteen sales, raffles, supper donations, membership payments etc are not taken into account when determining the costs for the event as these items produce their own income and expenses and go towards covering the overall costs of running the Club.

Our Club is a community based not-for-profit group and it is our desire to ensure that performers receive a reasonable payment for their services.  Sometimes a greater percentage of the door take is paid where the Club has made satisfactory profit for the event.  The Club will also, where possible, pay performers a reasonable amount even when insufficient audience numbers attend to make any profit on the event. ie we occasionally run at a loss when audience numbers are low.  When this happens the total door take may be given over to ensure that performers get some reward for their efforts.

Performers wishing to apply for a gig at our Club should contact our Bookings Officer or email us via the contact page